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Notary | Sydney CBD


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About us

Who we are

We are notaries appointed by the Supreme Court of NSW.

We are also lawyers in legal practice and patent & trade mark attorneys in intellectual property practice.

What we do

As notaries we help with authenticating documents, witnessing execution of documents, certifying copies of original documents, administering oaths, and performing other useful administrative functions of a national and international nature, including applying notary seals and certificates to documents and ribboning.

Our notary functions with personal or corporate documents typically are for use overseas.

We also can help with the legalisation process of notarised documents if required to meet the requirements of foreign jurisdictions/bodies for use abroad.

If you need more information about who we are and what we do then visit our SAMPARK & CO IP LAWYERS corporate website at www.spco.au

Other websites belonging to the SAMPARK & CO IP LAWYERS group can be found at | www.patentau.com | www.designsau.com | www.trademarkau.com | www.apostilleau.com

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Contact us

Contact Details

Contact us now to complete your notary requirements.

SAMPARK & CO

King George Chambers

Suite 415, 375 George Street

Sydney NSW 2000 Australia


+61 2 9299 7731

enquiry@notaryau com

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Or if you prefer you can send us a message!


Current Sydney Time

Sydney Time Zone

Office Hours

Monday to Friday 9 am to 5 pm | Sydney time, excluding Australian and NSW public holidays.

Our office is presently !

However our office may be open outside business hours by appointment or we can provide an out of office service if required.

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Locations
Sydney CBD | Brighton | Marrickville

Our Locations

In addition to our Sydney CBD location we have a visiting service by appointment at Brighton Le Sands and Marrickville.

However if a home visit or other location is required please call us to discuss your requirements as we can provide an out of office notary service.

Our location | Sydney CBD

Sydney CBD

SAMPARK & CO

Patent & Trade Mark Attorneys

IP Lawyers | Notaries

King George Chambers

Suite 415, 375 George Street

Sydney NSW 2000 Australia



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Notary Sydney CBD Location Map

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Our location | Brighton Le Sands

Our Visiting Service | Brighton Le Sands

Novotel Brighton-Le-Sands

The Grand Parade (lobby entrance is Princess Street)

Brighton-Le-Sands NSW 2216 Australia



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Notary Brighton | Location Map

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Our location | Marrickville

Our Visiting Service | Marrickville

Marrickville Library and Pavilion

313 Marrickville Rd

Marrickville NSW 2204 Australia



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Notary Marrickville | Location Map

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We can come to you!

We can come to you!

We can arrange an out of office notary service at your home or other location if required should you not be able to come to our office for an appointment.

However please note we have an established visiting service in addition to our Sydney CBD location at Brighton Le Sands and Marrickville.


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Message us

Send us a message

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FAQ
notarisation & legalisation

What is a notary?

Notaries are appointed by the Supreme Court of NSW

Notaries in NSW play a role helping people execute documents, or verify the authenticity of documents or true copies of documents that are to be accepted or have legal effect in another country.

Notaries are appointed by the Supreme Court of NSW under the Public Notaries Act 1997(NSW) and the Public Notaries Appointment Rules 1998.

All Notaries in NSW are lawyers who have been appointed by the court (as notaries) and entered on the Roll of Public Notaries maintained by the Legal Profession Admission Board.

Regulation of notaries in NSW is similar to the regulation of practicing solicitors in NSW. Notaries in NSW like practicing lawyers in NSW are required to hold professional indemnity insurance for the protection of clients.

A Notary is permitted to practice anywhere in NSW whilst the Notary remains on the Roll of Public Notaries. The majority of work of a Notary involves personal or corporate documentation that is required by a domestic or visiting client that will be used in a foreign jurisdiction.

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What is notarisation?

Notarisation generally applies to documents and it involves a notary doing something with or in relation to a document before it is sent to a requesting party, so notarisation is not a unique singular act.

The most common notary acts include:

1 | witnessing the signing of documents such as powers of attorney and contracts;

2 | certifying a true copy of an original document such as a power of a power of attorney or passport; and

3 | certifying the authenticity of a document such as an academic transcript, an employment history, company documents such as ASIC extracts.

For example a foreign body (eg government or private authority or organisation) may require the execution of a document to be performed before a notary or it may require a notary to verify a document as being authentic before the document will be acceptable by the foreign body.

In other instances, a client may not want to send a an original document to a foreign body or another party and may prefer to send a true copy certified by a notary. Document copies certified by a notary generally will accepted by requesting bodies however in some instances the requesting body may also require the legalisation of the notarised copy as an additional requirement.

In any event it is the requesting party that knows (or should know) what its notarisation requirements are because it is the requesting party's requirements that need to be satisfied.

Ideally the requesting party should clearly communicate to you what it wants it wants the notary to do with the documents, then you can instruct the notary accordingly.

However if the instructions you received are incomplete or unclear it would be prudent that these are clarified with the requesting party so you can instruct your notary as to your notarisation requirements and avoid the possibility the notarised documents are rejected by the requesting party as unsuitable.

If required we can help identify what notarisation and or legalisation steps are required as an additional service and in that case book an appointment for a consultation.

In the event the applicable notarisation requirements are not ascertainable from the instructions you have received and or the documents that have been requested we may have to contact the requesting party on your behalf to clarify the applicable requirements.

Notarisation of a document generally is completed when the notary applies their signature and seal to the document which may also include a certificate setting out what the notary actually did in relation to the notarised document.

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View sample notary certificates

For illustration purposes examples of notary certificates can be viewed or downloaded from the following dropdown panels.

A notary certificate is applied by printing or stamping it directly on the document or as a separate page that is fixed to the document.

We may fix a certificate to a document by a stapling process or it may be bound to the document by a ribboning process terminated by an adhesive seal.

View notary certificate certifying a document copy

Notary certificate for a document copy

Here is a sample notary certificate applied by us certifying a copy of a document.

After examining the original document and we have satisfied ourselves it has not been altered we make a copy, complete the notary certificate and then apply our signature and embossing notary seal to the certificate and document.

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Sample | notary certificate

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View notary certificate witnessing a signature

Notary certificate for witnessing a signature

Here is a sample notary certificate applied by us certifying witnessing the signing of a document.

After satisfying ourselves as to the identity of the proposed signatory using acceptable original photo identification documents such as a passport and preferably a drivers license we witness the signing of the document, complete the notary certificate and then apply our signature and embossing notary seal to the certificate and document.

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Sample | notary certificate

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View notary certificate verifying the authenticity of a document

Notary certificate for verification of authenticity of a document

Here is a sample notary certificate applied by us certifying that we have verified the authenticity of a document.

After satisfying ourselves as to the authenticity of the document presented to us with the person | body that issued the document we complete the notary certificate and then apply our signature and embossing notary seal to the certificate and document.

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Sample | notary certificate

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What is legalisation/apostille?

What is legalisation?

In some instances notarised documents that are to be used abroad are required by the recipient to be legalised before they will be accepted by the recipient as being validly effective legal documents.

Subject to the recipient country, the legalisation process is either a consular/embassy process or it is merely a simpler Australian Department of Foreign Affairs and Trade (DFAT) process.

Notarisation | Legalisation

It must be noted that notarisation is a separate process to legalisation.

Notarisation is undertaken by a notary, and legalisation of the notarised documents is undertaken by DFAT and possibly the consulate/embassy in Australia of the recipient country.

Notaries can complete the legalisation process on behalf of a client if required by attending to the DFAT and consulate/embassy steps as required as an additional service to notarisation.

Legalisation via the consular/embassy process

The consular/embassy legalisation process of notarised documents involves two principal steps.

The first step requires the notarised documents to be submitted to DFAT for an authentication certificate.

DFAT will asses the notary certificate and if in order will apply their own certificate to the notarised documents, this is referred to as an authentication certificate.

The authentication certificate may be a physical certificate or it may be a stamped certificate with a signature or something similar.

The second step requires the notarised documents with the attached DFAT authentication certificate to be submitted to the relevant foreign consulate or embassy in Australia of the recipient country.

The consulate/embassy will complete the legalisation process by verifying the DFAT authentication certificate as being valid by applying their own authentication certificate to the notarised documents.

The consulate/embassy certificate may be a physical certificate or it may be a stamped certificate with a signature or something similar.

Legalisation via the apostille process

Some countries, members of the Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents (the HCCH 1961 Apostille Convention) have replaced the requirement of the legalisation of documents via the two step consular/embassy process by a simpler one step legalisation process known as a apostille process.

The apostille process removes the involvement of the relevant foreign consulate/embassy in the legalisation process.

The apostille process requires the notarised documents to be submitted to DFAT for an apostille certificate.

DFAT will asses the notary certificate and if in order will apply their own certificate to the notarised documents, this is referred to as an apostille certificate (or apostille).

The apostille certificate may be a physical certificate or it may be a stamped certificate with a signature or something similar.

A notarised document with an apostille certificate will be accepted as a legalised document for the purposes of countries that have adopted the legalisation of documents via the apostille process.

Apostille Convention Countries

A list of countries that are party to the HCCH 1961 Apostille Convention can be viewed here: 1961 Apostille Convention Countries.

Therefore if you require us to also attend to the legalisation of the notarised documents then we will need to know which country the notarised documents will be used as that will determine whether we seek an apostille or authentication certificate for the notarised documents from DFAT.

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Is legalisation required?

Is legalisation required?

To avoid any doubt about whether legalisation is required for its intended purpose, your instructor requesting the document (‘the instructor’) should know and expressly specify whether legalisation of the documents is required, and if required, whether consulate/embassy legalisation is required or an apostille process is required to meet the requirements of the recipient country.

The consulate/embassy in Australia of the recipient country may also be able specify which of consulate/embassy legalisation or an apostille legalisation process is required to meet the legal requirements in the recipient country.

A notary is not in a position to know if legalisation of the notarised documents is required until the notary has had an opportunity to peruse the instructions you were given by the instructor.

If the instructions are unclear then clarification must be obtained from the instructor as legalisation may be a completely unnecessary additional expense or the legalisation steps undertaken may not meet the requirements of the recipient country/organisation.

In any event the onus is on the instructor to clearly state the legalisation steps that are required to satisfy the requirements of the recipient county/organisation however we can on your behalf consult your instructor if required as an additional service.

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What does a DFAT apostille | authentication certificate contain?

Select following to view sample legalisation certificates issued by Australian Department of Foreign Affairs and Trade (DFAT).

View sample DFAT apostille certificate

Sample apostille

Here is a sample apostille that would be applied to the relevant documents by DFAT.

DFAT assigns a unique registration number to each apostille it issues and for those issued on or after 14 December 2015 the Australian apostille can be publicly verified online if required.

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Sample | Apostille

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View sample DFAT authentication certificate

Sample authentication

Here is a sample authentication stamp that would be applied to the relevant documents by DFAT.

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Sample | Apostille


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Do I need an appointment to see a notary?

Our notaries are in legal practice so an appointment is recommended to see a notary to ensure availability and to ensure you are suitably prepared for the appointment and minimise your costs.

You can book an appointment for consultation or service here!

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Can I have an urgent appointment?

We may be able to accommodate urgent appointment request to see a notary however additional charges may apply for that additional service.

However some services require the engagement of outside bodies (public and private) such as DFAT, consulates, educational institutions, registries, employers and the like. In such cases, urgency requests will be subject to the availability and cooperation of such external bodies.

If you have an urgent request contact us now to discuss your requirements.

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Can I have an after hours appointment?

We may be able to accommodate an after hours appointment to see a notary however additional charges may apply for that additional service.

If you require an after hours appointment contact us now to discuss your requirements.

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Can I have an out of office appointment?

We may be able to accommodate an out of office appointment at a place of your convenience if required however additional charges may apply for this additional service.

If you require an out of office appointment contact us now to discuss your requirements.

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How much does it cost to notarise my document(s)?

The cost to notarise one or more documents depends on the notary and other services required before applying the notary signature, seal/certificate to the document(s).

Our fees for various notary and legalisation services can be viewed at Schedule Of Fees

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How can I minimise my costs?

If you want to minimise your notary costs then there are things within your control that you can attend to minimise the notary charges, these steps include;

  • make sure you are clear on what you want the notary to do by:

    1 | carefully perusing the instructions you were given by the person (your instructor) asking you to go see a notary; and or

    2 | seeking clarification from your instructor as necessary; and or

    3 | peruse the frequently asked questions (FAQ's) herein;

    otherwise we can help clarify or identify your notary requirements for you as an additional service.

  • once you are clear on what you want the notary to do book an appointment for the notary services(s) you require;
  • carefully peruse the information we send you relating to the notary services you have requested so you can be prepared for the appointment;
  • send us any pdf/jpeg documents we ask for in advance of the appointment in good time for the appointment so we have time to prepare necessary certificates at our convenience;
  • ensure any pdf/jpeg documents you send us are print quality otherwise we may have to manipulate the pdf/jpeg documents or may have to scan the originals as an additional service if we can not work with what you sent us;
  • bring to the appointment any original documents we ask for otherwise you may be required to book a return appointment as an additional service so we can complete your notary requirements;
  • be punctual at your appointment.
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Schedule of Fees

Foreign Consulates
in NSW

Foreign Consulates in NSW

Details Of Consulates in NSW

Click following alphabetic panels to show countries.

Click country to show consulate location and contact details.

A

B

C

D

E

F

G

H

I

J

K

L

M

N

O

P

R

S

T

U

V

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SAMPARK & CO Group

SAMPARK & CO Group Websites

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